From the folio to the e-invoice without typing anything twice
Nights and extras reach the folio by themselves, the document is issued with the data already in place and the day is closed from a single page.
30 days free · no credit card · sample data already loaded
The room folio
Room nights, breakfasts and extras go on the folio day by day. Payments, discounts and transfers are made from the same panel.
- Pro forma always ready to show the guest
- City tax and scheduled extras charged automatically
- Split folio: the room to the company, the extras to the guest
- Deposits, advance payments and several payment methods
The day's cashier
The folios of the guests in house with charges, payments and balance. Open folios, groups, suspended folios and internal folios are one tab away.
- Type the room number and post a charge from the desk
- Internal folios for passing trade, the bar and events
- Cashier report at the end of the shift
- Customers' suspended folios always in view
Receipts, invoices and e-invoicing
The document is born from the folio, with account holder, lines and VAT already in place. The register collects them all with invoiced, paid and balance.
- Numbering by document type and by billing entity
- E-invoice from the folio, in your country's format
- Deferred invoicing for agencies and companies
- An unpaid invoice is collected later, from the register
A guided end of day
One page to close the day: first the day's compliance, then the closing, which charges the nights and moves the business date forward.
- Before closing: departures not recorded and folios left open
- Police forms and statistics reporting sent from there
- A simulation, to see what happens before you confirm
- Closing reports: daily takings, open balances and payment summary by user
Your country's compliance, built in
It is not a separate module: it comes out of the data you enter at check-in. The country of the property decides which duties apply.
Guest registrations sent to the State Police from the program, with the official tables of towns and countries.
Daily guest movement sent to your region's system (ROSS 1000, MOTouristOffice, Turist@t…) or a file to upload.
FatturaPA XML generated from the folio, with several billing points.
Receipts and daily takings linked to the hotel's cashier.
The Italian city tax, charged automatically per person and per night with the rules of your municipality: fixed tariff, price brackets or percentage, maximum nights, guests exempt by age or for a reason, with the summary for the return.
Traveller registrations at check-in and reservation notices to the Ministerio del Interior (RD 933/2021), with the Spanish guest form.
Where it exists (Catalonia, the Balearic Islands, municipalities in Galicia and the Basque Country) it goes on the bill automatically per person and per night, with the VAT of the accommodation: tariff and municipal surcharge, maximum nights, guests exempt by age or for a reason, with the summary for the self-assessment.
Fiche individuelle de police for foreign guests: pre-filled from the guest card, signed by the guest on the tablet or on paper on arrival, with the register of the last six months for police and gendarmerie.
Charged automatically per person and per night: municipal tariff or percentage of the price, additional taxes, minors and exempt guests, with the «registre du logeur» for the return.
Invoices in the format of the French reform (CII, EN 16931 standard) with SIREN, electronic address and legal notes, deposited on the hotel's plateforme agréée through the standard AFNOR API; outcome and life cycle come back into the program.
Sales to private customers, added up by day and VAT rate, and the payments collected for services: the periodic reports for the tax administration, prepared from the documents issued and deposited on the plateforme agréée.
The invoice PDF carries the electronic invoice data inside: the customer reads it like any PDF and their accounting software imports it automatically. One file, also valid for the deposit on the plateforme agréée.
Electronic invoices from suppliers arrive from the plateforme agréée already read (CII, UBL, Factur-X): they are linked to the supplier and become a stock receipt without retyping.
The monthly INSEE occupancy questionnaire already filled in from the stays: rooms occupied each night, arrivals and nights by country of residence, business share and accommodation revenue.
Accommodation bulletins (boletins de alojamento) of foreign guests reported to SIBA from the program, by web service or as the file to upload on the portal; if the guest leaves early or stays longer, the new exit date is ready to send.
The rates of the property's area (mainland, Madeira, Azores) already on the items, and the VAT of half board and full board split between accommodation and meals as the law requires, on the folio and on the document.
Charged automatically per person and per night with the rules of your municipality: rate, seasons, maximum nights, exemptions by age and by reason, on a line outside VAT, with the summary for the return to the municipality.
The monthly INE questionnaire (IPHH) already filled in from the stays: guests who entered, guests who slept and nights by country of residence, rooms and turnover, ready to copy into WebInq.
In other countries Galaxy Hotel Cloud works as a complete PMS: local compliance is added from the Marketplace as it arrives.
The other departments
From the front desk to the back office everybody works on the same data, each with their own permissions.
Frequently asked questions
Is e-invoicing included?+
Yes, it is in the PMS fee. In Italy the FatturaPA XML is generated from the folio; in France the invoice comes out in the format of the reform and goes to the hotel's plateforme agréée. The list by country is on this page.
Does it work with a fiscal printer?+
Yes. The commercial document is issued from the folio on the connected printer; voids, daily closures and the reconciliation of the daily takings are checked from the «RT / receipts» page.
Can the company pay for the room and the guest for the extras?+
Yes, with billing instructions: say once who pays for what, on the reservation or on the contract, and the charges split themselves across the right folios.
Is the city tax worked out automatically?+
Yes, in Italy, France, Spain and Portugal: set the rules of your municipality and the program charges it night by night, with the exemptions and the summary for the return.
Try it with your hotel
30 days to see whether it suits you. No card, no commitment.